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Electronic Library of Medicine - Jordan

Get help from EHS - HDA Reasearch Services

Research Application Review Process

Any application for EHS involvement in research should go through the following process:

  • The application for EHS involvement in the research should be done online through EHS website.
  • After submitting all the requirements for the research application, EHS Research Committee will review the application.
  • Once the research proposal is approved by EHS Research Committee, the cost of EHS involvement in the research will be shared with the principal researcher.
  • After paying the cost of the data extraction, by the principal researcher or a legal representative of the researcher to the financial department of EHS, the company then will proceed with the needed steps to complete the research process.
  • The principal researcher is required to get approval from data owners (e.g. Ministry of Health, Royal Medical Services) of patients involved in the study as per the signed commitment form, to share the study results and to obtain the data owner Institutional Review Board (IRB) approval before any intended publication.
  • Once the study is published, the principal researcher should share the results with EHS Research Committee.

Please use the following link to Apply for research

EHS Research Application FAQs

1- How do I submit a research proposal?

Applications are submitted through EHS website. Once the application is completely submitted, it will be referred to EHS Research Committee for review.  

2- Do I have to collaborate with an EHS researcher?

Though not required, collaboration with an EHS researcher is encouraged as it helps maximize the scientific potential of the unique electronic data.

3- What is the deadline for my application?

The application process goes through EHS Research Committee for review and extraction of data depending on the required variables/data for the specific study.

4- Are there fees associated with receiving data or materials?

The fees for EHS involvement in research are calculated and shared with the researcher. Discount on the cost of EHS involvement in the research study can be granted if the applicant is:

  • A student.

  • One of EHS employees.

  • One of EHS sponsors.

The amount of discount will be decided by EHS Research Committee considering the financial impact on EHS resources, type of the applicant, and the significance of the study.

5- How do I request entity/participant contact?

Requests for entity/participant contact may be made by submitting a research proposal to EHS and obtaining the required Institutional Review Board (IRB) approval from data owners of patients involved in the study e.g. Ministry of Health, Royal Medical Services.

6- Which committee(s) will review my application?

EHS Research Committee will review the applications and provide a decision on whether to continue or reject participation in the research project.

7- When do the committees review my proposal?

The Research Committee review is on a rolling basis.

8- Do I need Institutional Review Board (IRB) approval?

Approval of the IRB committees for all sites intended to be included in the study is a must. The IRB approval should clarify and state if the researcher is allowed to get identified data and participants’ contacts.

9- Will I be informed whether my application got approved or rejected?


10- What is the publication policy?

All publications based on Hakeem database must have an acknowledgment of EHS. All manuscripts and abstracts, posters, and other forms of publications should be sent to EHS prior to submission for publication, in addition to obtaining the data owner IRB approval for the publication.

Please use the following link to Apply for research: